The Legal Electronic Data Exchange Standard is an electronically billing file format. LEDES file format is typically used by law firms for billing, if required by one of their clients. It is abbreviated LEDES and is usually pronounced as "leeds".
CaseFox supports various electronic billing formats such as LEDES 1998B, Chubbs, Litigation Advisor.
A LEDES format invoice is automatically generated when you create an invoice. See "Getting Started" for instructions for generating invoices.
To generate valid LEDES invoices, please ensure:
1. In client details, Law Firm ID field is filled. A Law Firm ID is your firm's identification (e.g., your tax id) in your client's billing system.
2. In Case Details, Client Matter ID field is filled. A Client Matter ID is the identification (e.g., matter id or case reference number) of the case in your client's billing system. Also, if you enter the case description, this text will be used as "Invoice Description" in LEDES invoices of this case. If the case description is left blank, "Client Name/Case Name" will be used as "Invoice Description."
3. In Add Note (Time/Expense), use appropriate UTBMS codes.
NOTE
There are three required numbers for setting up a client/case for LEDES invoicing.
1. Law Firm ID - This is the identification of your firm in the billing system (e.g., Serengeti, TyMetrix, etc.) . This ID will be the same for each client. Typically this is your firm's tax ID. But please check with the billing system to confirm.
2. Client ID - CaseFox autogenerates this (which is what LEDES standards require). However, if the billing system provides a different Client ID, please replace (in Client Details/Edit tab) the auto-generated Client ID with the client id provided by the billing system.
3. Client Matter ID - Tthis is generated by the billing system and entered in Edit Case tab of each case.
4. Docket number (in Edit Case tab) - CaseFox autogenerates this reference number and this is not important for LEDES invoices. You may replace it by your own docket number if so desired.
LEDES XML2.0 INVOICES
In addition to the above instructions, please click on "LEDES Settings" button under "Client Details/Edit" tab of a client to enter additional required information. Simple LEDES XML2.0 format is supported. Hourly rate billing and one tax per client/jurisdiction are supported.
Please seeHow To Create LEDES Invoicesfor more details.
LEDES FIX FEE INVOICE
Under Cases, please select the case and create a custom field with the nameLEDES-FIX-FEES-PER-INVOICEand in the value field, please enter the fix fee.