How to Make Online Invoice Payment Automatically via Client Portal

Modified on Tue, 28 Sep 2021 at 04:40 AM

CaseFox® offers automatic online payment functionality so that your clients can pay your invoices online. The payments are automatically recorded by CaseFox®. You may configure an online payment surcharge too if your agreement with your client allows it. Money paid by clients directly goes to your PayPal/LawPay accounts. Client Portal will allow your clients to download the invoices and statements and send secure messages including attachments. The messages and attachments do not go through unsecure email channels.

Please follow the following steps to enable online payments (Please visit LawPay Settings Page for using LawPay to receive invoice payments and trust deposits from clients):

1. Visit "Settings/Tools/Reports" -> "Edit Firm's Info" to enter your firm's PayPal ID (at present, CaseFox® supports online payments through LawPay and PayPal. If you intend to use LawPay, please skip this step and follow LawPay Settings instructions below. This ID will be used to enable direct payments from your clients to your firm. The money will not flow through CaseFox®.

2. Visit "Settings/Tools/Reports" (or Settings in the new UI) -> "Client Online Portals". Select a client that is interested in making online payments. You may also select an online payment surcharge percentage. This additional amount will be automatically added to the total due. This additional amount will not be recorded in CaseFox®.

3. In the listing of client payment URLs, you may enable/disable a URL (this way you have full control on the URL). You may also check the "Print On Invoice" checkbox to enable/disable printing online payment URL on the client's invoices. The listing will also indicate the number of times the URL is opened and the last opened date.

4. You may email this URL to the client (if the "Print On Invoice" option is selected, the client can also obtain the URL from PDF invoices).

5. A client can then visit the client portal at any time to get updated invoiced amounts in real-time and download PDF invoices. The client may choose to pay less than the total due. CaseFox® will record partial payments and update the remaining due amounts accordingly. Note that the gross amount (prior to PayPal fees) paid by the client will be recorded.

PayPal Settings

Please login to your PayPal account. Click on profile -> My Selling Tools. Find "Website preferences" on the page and click on "Update."
Ensure that "Auto Return" is marked "On". If not, mark it on and enter any url (your own website or in the box below.

LawPay Settings

You may also use your own LawPay account to receive retainer/trust deposits and invoice payments from clients via CaseFox. Please visit LawPay Settings Page.

Exchange Secure Messages with Clients

Online Client Portal can also be used by clients to send secure messaging to you. Messages sent by a client are stored under the Client's Messages tab. You may initiate communication and/or respond to client's messages or vice versa.

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